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Documenting power outtages and other disasters

Business Continuity Plan SQF Power Outtage

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WayneFiorelli

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Posted 13 January 2016 - 03:51 PM

Hi all!

 

I have a few questions regarding a recent issue we had at our plant. A power line went down due to a minimal amount of snow and we lost power in the warehouse for a few days. While we followed the Business Continuity Plan and had no issues with our product (dry tea) or our employees, I am not sure how to proceed documenting this. My SQF consultant has not given me any sort of "Accident Reprt" or anything like that, but I am sure under SQF, I need to document this happening.

 

So, to summarize --- What documents need to be filled when the power fails or other natural occurring disasters do in fact occur? 

 

Thanks all!

 

~Wayne Fiorelli



mruth84

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Posted 13 January 2016 - 07:24 PM

What I have done in the past was simply typing up what happened in paragraph form.  Within this, I covered all the steps that were taken, i.e. product temperature concerns, employee safety concerns, etc.  As long as you are covering what your BCP states, it should be sufficient.  Hope this helps.



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pooled

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Posted 13 January 2016 - 07:50 PM

Is it a severe power outage or just an interruption? If you are consistent, a recording in a daily agenda might be enough, if it was just power went down for 10mins or single phase was lost (I have experienced this in the past and it worked). It could also depend on how you set it up in the BCP where as anything under an hour is not recorded but if power is lost for more than an hour an incident report is filled out.



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WayneFiorelli

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Posted 13 January 2016 - 08:25 PM

This was a severe power outage. The power was out for 3 days. We worked by flashlight for a few hours. haha. I'm surprised there is no more official documentation than this when I feel like all I do around here is fill out documents. I will do a write up and ask my consultant if it's enough. Thanks all.



SQFconsultant

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Posted 29 January 2016 - 03:32 AM

No, there is no official documentation as yiu say, however you could have taken this incident and built your annually required BCP exercise around it. Documenting exactly what happened, who, what, when and where. Who you called to rectify, how you protected product etc

For everyday events most of our clients simply maintain logs.

I doubt that you will ever have an auditor ask for the log but they will review your BCP and check for your annual exercise.


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Also tagged with one or more of these keywords: Business Continuity Plan, SQF, Power Outtage

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