Jump to content

  • Quick Navigation
Photo
- - - - -

How to manage the history of changes made to company manuals?


  • You cannot start a new topic
  • Please log in to reply
6 replies to this topic

#1 dwells

dwells

    Grade - Active

  • IFSQN Active
  • 18 posts
  • 2 thanks
2
Neutral

  • United States
    United States

Posted 29 January 2016 - 01:33 PM

Hello all,

              I'm in the process of compiling manuals including all of our forms, documents, procedures, etc...included with all of these documents is a document revision page with the history of all changes made. I'm wondering if the revision page needs to be included when adding these documents to the manuals. If so this would double the size of the compilations. However, it would save time, money and space if this wasn't a necessity. Thanks so much in advance...



#2 Charles.C

Charles.C

    Grade - FIFSQN

  • IFSQN Moderator
  • 17,464 posts
  • 4855 thanks
949
Excellent

  • Earth
    Earth
  • Gender:Male
  • Interests:SF
    TV
    Movies

Posted 29 January 2016 - 01:53 PM

Hello all,

              I'm in the process of compiling manuals including all of our forms, documents, procedures, etc...included with all of these documents is a document revision page with the history of all changes made. I'm wondering if the revision page needs to be included when adding these documents to the manuals. If so this would double the size of the compilations. However, it would save time, money and space if this wasn't a necessity. Thanks so much in advance...

 

Hi dwells,

 

Looks like an extension of this thread -

 

http://www.ifsqn.com...hange-tracking/

 

I think the answer is typically yes. Unless you use a single page revision system at the front of the manual. That's what i did


Kind Regards,

 

Charles.C


#3 RMAV

RMAV

    Grade - SIFSQN

  • IFSQN Senior
  • 406 posts
  • 121 thanks
41
Excellent

  • United States
    United States
  • Gender:Male
  • Location:USA - Midwest
  • Interests:QA, Micro, Sanitation;
    Meats, Juice, Condiments;
    SQF, Audit, and aviation

Posted 29 January 2016 - 05:40 PM

I keep it electronically and reference it and where to find it in the manual.



#4 Simon

Simon

    IFSQN...it's My Life

  • IFSQN Admin
  • 12,336 posts
  • 1296 thanks
604
Excellent

  • United Kingdom
    United Kingdom
  • Gender:Male
  • Location:Manchester
  • Interests:Married to Michelle, Father of three boys (Oliver, Jacob and Louis). I enjoy cycling, walking and travelling, watching sport, especially football and Manchester United. Oh and I love food and beer and wine.

Posted 29 January 2016 - 06:33 PM

I've always maintained an excel for indexing the master documents and their current version.

On the same excel I have a tab for revisions, with the following columns (by memory).

 

Document Number

Document Name

Current Version Number

Reason for change

Person requesting the change

Date Changed

Obsolete documents removed from use (Yes/No)

Training completed (Yes/No/N/A)

Some other stuff I cannot remember :ejut:

 

The only place I have the revision log in the actual document itself is in the HACCP Manual.

 

That's the way I've always done it.

 

Regards,

Simon


hand-pointing-down.gif
 
Get FREE bitesize education with IFSQN webinar recordings.
 
Download this handy excel for desktop access to over 140 Food Safety Friday's webinar recordings.
https://www.ifsqn.com/fsf/Free%20Food%20Safety%20Videos.xlsx

 
Check out IFSQN’s extensive library of FREE food safety videos
https://www.ifsqn.com/food_safety_videos.html

 

recommend-us-on-facebook.png


#5 mgourley

mgourley

    Grade - FIFSQN

  • IFSQN Fellow
  • 1,232 posts
  • 908 thanks
186
Excellent

  • United States
    United States
  • Gender:Male
  • Location:Plant City, FL
  • Interests:Cooking, golf, firearms, food safety and sanitation.

Posted 29 January 2016 - 08:24 PM

I do the same as Simon. Only difference is that I have an additional tab that contains links to each document on our server, so that people can view documents or print out data collection forms.

 

Marshall



#6 Dr.Khan

Dr.Khan

    DR

  • IFSQN Senior
  • 314 posts
  • 124 thanks
23
Excellent

  • Australia
    Australia
  • Gender:Male
  • Location:Sydney
  • Interests:Food, Reading technical information,provding technical help in QA,R&D,staff Training, products and processes optimisation, watching documentaries and making presentations
    AM available as consultant in Quality Assurance, Product & process development/ optimisation, staff training and trouble shooting in complex manufacturing Environment

    Cal me on +61411588329 to discuss your requirements.

    Am available for International Assignments

Posted 04 February 2016 - 02:43 AM

Hi Dwell

 

Rather than have a amendment page with each document .You can create a Document amendment register and centrally record all changes to document in this register. You can download a BRC guide for document control and it list all the heading in the document amendment register. 

 

Kind regards

Humaid Khan

MD- Halal International Services



#7 Watanka

Watanka

    Grade - MIFSQN

  • IFSQN Member
  • 109 posts
  • 50 thanks
15
Good

  • United States
    United States

Posted 02 March 2016 - 11:06 PM

We have done both - an amendment register for all documents and a document by document revision page.  We are doing both because auditors from different firms have different interpretations of the same standards.  Sigh.






0 user(s) are reading this topic

0 members, 0 guests, 0 anonymous users