Jump to content

  • Quick Navigation
Photo
- - - - -

How long do we need to keep the records archived?


  • You cannot start a new topic
  • Please log in to reply
8 replies to this topic

#1 Fijiball

Fijiball

    Grade - MIFSQN

  • IFSQN Member
  • 100 posts
  • 7 thanks
0
Neutral

  • Fiji
    Fiji
  • Gender:Male
  • Location:Fiji
  • Interests:Living life

Posted 29 February 2016 - 11:05 AM

Could any one suggest how long do we need to keep the records archived.



#2 mgourley

mgourley

    Grade - FIFSQN

  • IFSQN Fellow
  • 1,236 posts
  • 918 thanks
191
Excellent

  • United States
    United States
  • Gender:Male
  • Location:Plant City, FL
  • Interests:Cooking, golf, firearms, food safety and sanitation.

Posted 29 February 2016 - 11:12 AM

General rule is shelf life plus 12 months.

If there are legislative requirements, obviously those need to be followed. The Food Safety Modernization Act here in the States requires 2 years, for example.

 

Marshall



Thanked by 1 Member:

#3 Simon

Simon

    IFSQN...it's My Life

  • IFSQN Admin
  • 12,358 posts
  • 1300 thanks
612
Excellent

  • United Kingdom
    United Kingdom
  • Gender:Male
  • Location:Manchester
  • Interests:Married to Michelle, Father of three boys (Oliver, Jacob and Louis). I enjoy cycling, walking and travelling, watching sport, especially football and Manchester United. Oh and I love food and beer and wine.

Posted 29 February 2016 - 12:00 PM

To add to Marshall's comments some customers may want longer like 5 or 7 year's (I've been asked previously); in which case you make an exception for them on agreement.

 

Also for some short life products where customers can order as frequently as monthly or every couple of week's.  For this type of product keeping so much can be difficult if space is limited. For these types of product then it may be that you only keep the last three production runs and stress to the customer they must operate FIFO.

 

Ultimately it depends on your products and customers and what the law says.

 

Regards,

Simon


hand-pointing-down.gif
 
Get FREE bitesize education with IFSQN webinar recordings.
 
Download this handy excel for desktop access to over 140 Food Safety Friday's webinar recordings.
https://www.ifsqn.com/fsf/Free%20Food%20Safety%20Videos.xlsx

 
Check out IFSQN’s extensive library of FREE food safety videos
https://www.ifsqn.com/food_safety_videos.html

 

recommend-us-on-facebook.png


Thanked by 1 Member:

#4 Dr Vu

Dr Vu

    Grade - MIFSQN

  • IFSQN Member
  • 235 posts
  • 50 thanks
17
Good

  • Canada
    Canada
  • Gender:Male
  • Location:Toronto
  • Interests:Action movies...

Posted 29 February 2016 - 12:13 PM

 hey guys.. my rule of thumb is  shelf life plus one year

 

except for Organic records ,which in canada, requires 5 years..


A vu in time , saves nine

#5 Fijiball

Fijiball

    Grade - MIFSQN

  • IFSQN Member
  • 100 posts
  • 7 thanks
0
Neutral

  • Fiji
    Fiji
  • Gender:Male
  • Location:Fiji
  • Interests:Living life

Posted 29 February 2016 - 12:47 PM

Is there any standard as per BRC Agents and Brokers.



#6 JohnWheat

JohnWheat

    Grade - MIFSQN

  • IFSQN Member
  • 165 posts
  • 59 thanks
12
Good

  • United Kingdom
    United Kingdom
  • Gender:Male
  • Location:Norfolk UK
  • Interests:My Children, Motorsports, Film, Rita Ora and Mila Kunis :)

Posted 29 February 2016 - 01:44 PM

3.3.2 Records shall be retained for a defined period with consideration given to:
• any legal or customer requirements
• the shelf life of the product.
This shall take into account, where it is specified on the label, the possibility that shelf life may be
extended by the consumer (e.g. by freezing).
As a minimum, records shall be retained for the shelf life of the product plus 12 months.



#7 Watanka

Watanka

    Grade - MIFSQN

  • IFSQN Member
  • 109 posts
  • 50 thanks
15
Good

  • United States
    United States

Posted 02 March 2016 - 10:45 PM

The rule of thumb of shelf life plus 12 months is reasonable, but the products we make have an indefinite shelf life so that is not practical.  We looked to regulations for guidance and see a requirement of 3 years for retained samples, so that became our record retention standard.  Sometimes the government actually helps figure things out.



#8 Charles.C

Charles.C

    Grade - FIFSQN

  • IFSQN Moderator
  • 17,615 posts
  • 4924 thanks
984
Excellent

  • Earth
    Earth
  • Gender:Male
  • Interests:SF
    TV
    Movies

Posted 03 March 2016 - 04:48 AM

3.3.2 Records shall be retained for a defined period with consideration given to:
• any legal or customer requirements
• the shelf life of the product.
This shall take into account, where it is specified on the label, the possibility that shelf life may be
extended by the consumer (e.g. by freezing).
As a minimum, records shall be retained for the shelf life of the product plus 12 months.

 

Hi John,

 

Thks for above.

 

Just for clarity,  afaik this quote is from BRC7.


Kind Regards,

 

Charles.C


#9 JohnWheat

JohnWheat

    Grade - MIFSQN

  • IFSQN Member
  • 165 posts
  • 59 thanks
12
Good

  • United Kingdom
    United Kingdom
  • Gender:Male
  • Location:Norfolk UK
  • Interests:My Children, Motorsports, Film, Rita Ora and Mila Kunis :)

Posted 03 March 2016 - 07:11 AM

Cut and paste directly from V7 :spoton:






0 user(s) are reading this topic

0 members, 0 guests, 0 anonymous users