Jump to content

  • Quick Navigation
Photo
- - - - -

SQF 2.1.2.3

senior management adequate resources

  • You cannot start a new topic
  • Please log in to reply
13 replies to this topic

#1 NicoleHowell

NicoleHowell

    Grade - Active

  • IFSQN Active
  • 9 posts
  • 0 thanks
0
Neutral

  • United States
    United States

Posted 07 October 2014 - 03:56 PM

Hello!  I've recently taken over as the SQF manager, and I'm basically starting from scratch.  I'm sure that I'll have more questions/inquiries in the future, but right now I'm elbow deep in Management Responsibility.  I have the Org chart put together, but I'm having a difficult time wording 2.1.2.2 and 2.1.2.3.  How can I demonstrate that the team will 'ensure fundamental food safety practices are adopted and maintained' and 'ensure adequate resources are available to achieve food safety objectives...'?  Do I need to make a circular reference to my management policy and objectives? Can the policy cover this as well?  Am i getting too caught up in the semantics?

 

Thank you!!!

Nicole

 



#2 Mr. Incognito

Mr. Incognito

    "Mostly Harmless"

  • IFSQN Fellow
  • 1,567 posts
  • 270 thanks
127
Excellent

  • Earth
    Earth
  • Gender:Male

Posted 07 October 2014 - 03:59 PM

I believe that the first, and best question for me, at this point is are you going SQF level 2 or level 3? 

 

 

ooo ooo and :welcome: to IFSQN!!!!


Edited by Mr. Incognito, 07 October 2014 - 04:00 PM.

____________________________________________________________________________________________________

Mr. Incognito


:tardis:

Mr. Incognito is a cool frood who can travel the width and breadth of the galaxy and still know where his towel is.

#3 NicoleHowell

NicoleHowell

    Grade - Active

  • IFSQN Active
  • 9 posts
  • 0 thanks
0
Neutral

  • United States
    United States

Posted 07 October 2014 - 04:04 PM

Level 2.  I'm short on time and resources... I have an incredible amount of work to do in almost no time.



#4 Mr. Incognito

Mr. Incognito

    "Mostly Harmless"

  • IFSQN Fellow
  • 1,567 posts
  • 270 thanks
127
Excellent

  • Earth
    Earth
  • Gender:Male

Posted 07 October 2014 - 04:12 PM

Fundamental food safety practices are going to include your HACCP plan and PRPs.  So for that it could be a statement that you have a codex based HACCP plan and appropriate PRPs instituted (if that's in fact what you have) and that they are to be reviewed on a (regular basis... maybe yearly seeing as you have to review your HACCP plan yearly anyhow).

 

This can be placed in a "Management Commitment Policy"

 

For 2.1.2.3 you can have a section in the Management Commitment Policy stating that the organization will ensure adequate resources will be made available to achieve food safety objectives and support the development, implementation, maintenance and ongoing improvement of the SQF System as required.

 

This is something that can be evidenced by the fact that you are paying to have SQF as your GFSI scheme, repairs being done when something needs to be repaired for product safety, costs of training for personnel like the HACCP team or whatnot.

 

Does that make sense?


____________________________________________________________________________________________________

Mr. Incognito


:tardis:

Mr. Incognito is a cool frood who can travel the width and breadth of the galaxy and still know where his towel is.

Thanked by 1 Member:

#5 Mr. Incognito

Mr. Incognito

    "Mostly Harmless"

  • IFSQN Fellow
  • 1,567 posts
  • 270 thanks
127
Excellent

  • Earth
    Earth
  • Gender:Male

Posted 07 October 2014 - 04:14 PM

Sorry.. on that note don't ever use "on a regular basis" use the proper time frame such as [The HACCP plan shall be reviewed on an annual basis.] Just don't want to confuse you with what I previously wrote :)


____________________________________________________________________________________________________

Mr. Incognito


:tardis:

Mr. Incognito is a cool frood who can travel the width and breadth of the galaxy and still know where his towel is.

#6 NicoleHowell

NicoleHowell

    Grade - Active

  • IFSQN Active
  • 9 posts
  • 0 thanks
0
Neutral

  • United States
    United States

Posted 07 October 2014 - 04:19 PM

That makes complete sense.  Again, this is not my first rodeo, but the company had a cursory program in place, so I'm reorganizing first...  Filling in the blanks where needed, fitting pieces together, and starting from scratch where necessary.  I almost wish that I was starting the entire program from the beginning.  Reformatting and renaming are my first battle...



#7 Mr. Incognito

Mr. Incognito

    "Mostly Harmless"

  • IFSQN Fellow
  • 1,567 posts
  • 270 thanks
127
Excellent

  • Earth
    Earth
  • Gender:Male

Posted 07 October 2014 - 04:38 PM

That is harder to deal with than a blank slate sometimes.  Have you performed a gap analysis or are you going to try to run straight down the standard and try to find all of the parts that coincide and build off of that? 

 

We're here to help you as much as we can


____________________________________________________________________________________________________

Mr. Incognito


:tardis:

Mr. Incognito is a cool frood who can travel the width and breadth of the galaxy and still know where his towel is.

#8 NicoleHowell

NicoleHowell

    Grade - Active

  • IFSQN Active
  • 9 posts
  • 0 thanks
0
Neutral

  • United States
    United States

Posted 07 October 2014 - 04:43 PM

I started a gap analysis, and I was overwhelmed.  I'm trying to break it down into chewable bite size pieces, and it's keeping me busy without making me crazy.  However, I'm concerned about getting caught up in the minutia, so I'm trying to nail all the Mandatory sections of Modules 2 and 11.  This auditor is very literal, so I'm using the auditor guide for my own guidance... On step at a time, they just need to be very large steps...



#9 Mr. Incognito

Mr. Incognito

    "Mostly Harmless"

  • IFSQN Fellow
  • 1,567 posts
  • 270 thanks
127
Excellent

  • Earth
    Earth
  • Gender:Male

Posted 07 October 2014 - 04:44 PM

Ok... good luck. I won't keep pestering you with an endless litany of questions lol.


____________________________________________________________________________________________________

Mr. Incognito


:tardis:

Mr. Incognito is a cool frood who can travel the width and breadth of the galaxy and still know where his towel is.

#10 Charles.C

Charles.C

    Grade - FIFSQN

  • IFSQN Moderator
  • 18,016 posts
  • 5044 thanks
1,066
Excellent

  • Earth
    Earth
  • Gender:Male
  • Interests:SF
    TV
    Movies

Posted 08 October 2014 - 05:56 AM

Dear NicoleHowell.

 

I expect you know but do be aware that, free, downloadable, "official" Guidance manuals for SQF exist on their website.

 

Rgds / Charles.C


Kind Regards,

 

Charles.C


Thanked by 1 Member:

#11 Kellio

Kellio

    Grade - MIFSQN

  • IFSQN Member
  • 156 posts
  • 71 thanks
17
Good

  • Puerto Rico
    Puerto Rico

Posted 09 October 2014 - 03:45 PM

One thing that worked very well is to take the requirements from ISO 22000 and ISO 9001 and compare them to SQF.  Unfortunately, SQF instruction manuals are not clear in how to put this things together. Once I used the ISO format, it became easier to put together.  One note in Management Responsibility, be prepare to face resistance from Senior Management unless they are on board and open to change.

 

All my SQF Audits have been successful because of this. 

 

 

 

This is how moreless you may need to organize your Management Commitment and Responsibility and customize it to your organization.

 

I hope this helps.

 

 

 

 

Management Commitment Manual

Management Commitment Audit Form

Management Commitment

Policy Statements

Policy Statement Acknowledgement Form

Senior Management Approval Policy & Statement Form

Policy Statement

Mission Statement

Senior Management Commitment to GFSI

Senior Management Commitment Statement

Senior Management Role Statement

Quality Statement

Allergen Statement

Corporate Social Responsibility Statement

Management Responsibility

Organizational Structure

Plant Organizational Chart

Corporate Organizational Chart

Senior Management and Plant Management Organizational Chart

Organizational Template

Quality Assurance Department

Packaging and Warehouse Department

Production Planning Department

Maintenance Department

Production Department 2nd Shift

Production Department 1st Shift

Administration and Compliance Department

Provision of Resources

SQF 2000 Practitioners

Competence, Awareness, and Training

Training and Competence Matrix Form

New Employee Orientation Form

New Hires Matrix

Production Department Matrix

Maintenance Department Matrix

Quality Assurance Matrix

Production Planning Matrix

Warehouse Department Matrix

Human Resources Matrix

Management and Supervisors Matrix

Training and Development Program

Training Log Form

Training Schedule Form

Sign-up Sheet Form

Training Schedule 2013

Alchemy Training System

Sign-up Sheet Form Sample

Internal Communication

Meeting Agenda Form

Issues Log Form

Meeting Basic Guidelines

Job Descriptions

Job Description Form

Job Specific Tasks Form

Job Descriptions List

Job Description Approval Process

Quality Assurance Manager

Job Description

Quality Assurance Manager

Task List

Quality Assurance Supervisor (AM & PM)

Job Description

Quality Assurance Supervisor (AM & PM)

Task List

Quality Assurance Technician I

(Production: AM & PM)

Job Description

Quality Assurance Technician I

(Production: AM & PM)

Task List

Quality Technician II (Inbounds)

Job Description

Quality Technician II (Inbounds)

Task List

Quality Assurance Technician III

(Microbiology Technician)

Job Description

Quality Assurance Technician III

(Microbiology Technician)

Task List

Maintenance Manager

Job Description

Maintenance Manager

Task List

Maintenance Lead Technician

Job Description

Maintenance Lead Technician

Task List

Maintenance Technician (AM&PM)

Job Description

Maintenance Technician (AM)

Task List

Maintenance Technician (PM)

Task List

Warehouse Supervisor

Job Description

Warehouse Supervisor

Task List

Warehouse Lead

Job Description

(Night Shift)

Warehouse Lead

(Night Shift)

Task List

Warehouse Clerk I

Job Description

(Film & Dry Goods)

Warehouse Clerk I

(Film & Dry Goods)

Task List

Warehouse Clerk II

Job Description

(Corrugated & General Warehouse)

Warehouse Clerk II

(Corrugated & General Warehouse)

Task List

Production Planning Manager

Job Description

Production Planning Manager

Task List

Production Administrator

Job Description

Production Administrator

Task List

Production Clerk (A.M. & P.M.)

Job Description

Production Clerk (A.M.)

Task List

Production Clerk (P.M.)

Task List

Plant Manager

Job Description

 

Plant Manager

Task List

Continuous Improvement Coordinator

Job Description

Continuous Improvement Coordinator

Task List

Production Manager

Job Description

Production Manager

Task List

Production Supervisor

Job Description

(First Shift)

Production Supervisor

(First Shift)

Task List

Production Supervisor

Job Description

(Second Shift)

Production Supervisor

(Second Shift)

Task List

Human Resources Administrator

Job Description

Human Resources Administrator

Task List

Line Supervisor

Job Description

Line Supervisor

Task List

Machine Operator (AM&PM)

Job Description

Machine Operator (AM&PM)

Task List

Forklift Operator (AM & PM)

Job Description

Forklift Operator (AM & PM)

Task List

Hopper Operator (AM & PM)

Job Description

Hopper Operator (AM & PM)

Task List

Line Inspectors/Packers (AM & PM)

Job Description

Line Inspectors/Packers (AM & PM)

Task List

Case Stacker (AM & PM)

Job Description

Case Stacker (AM & PM)

Task List

Waste Management Handler

(AM and PM)

Job Description

Waste Management Handler

(AM and PM)

Task List

Packaging Manager

Job Description

Packaging Manager

Task List

Food Safety and Quality Management System

Policy Manual Statement

Food Safety Manual Statement

Food Quality Manual Statement

Management Review

Management Review Meeting Form

Management Review Back Log

Complaint Management

Costumer Complaint Form

Costumer Complaint Trend Log

Customer Complaint Follow up Form

Sample Retention and Storage Form

Lab Test Request Form

Business Continuity Plan

Crisis Management Team Members List

Emergency Contact Information

Alternate Manufacturing Sites List

Business Continuity Plan Audit Form

Approved Vendor Emergency Contact List

Incident/Disaster Status Report Form

Critical Equipment Status Assessment and Evaluation Form

Crisis Management Team Members

(San Antonio, Texas)

Crisis Management Team Members

(Watsonville, California)

Emergency Contact Information

Alternate Manufacturing Sites List

Approved Vendor Emergency Contact List

Business Continuity Plan (WA, CA)

Emergency Preparedness Plan

Emergency Contact Information Form

Emergency Contact Information (Plant)

Receiving and Corrugated Warehouse Evacuation Plan

Plant Facility Evacuation Plan (Copy and Fax Area)

Plant Facility Evacuation Plan (Lunchroom Area)

Plant Facility Evacuation Plan (Q.A. Lab)


Edited by Kellio, 09 October 2014 - 03:47 PM.


#12 Charles.C

Charles.C

    Grade - FIFSQN

  • IFSQN Moderator
  • 18,016 posts
  • 5044 thanks
1,066
Excellent

  • Earth
    Earth
  • Gender:Male
  • Interests:SF
    TV
    Movies

Posted 09 October 2014 - 05:44 PM

Dear kellio,

 

Thanks for above.

 

I did notice one ISO9000  favorite is absent - No Documentation Section. (i could never get one either :smile: )

 

Purchasing ? (hidden in Business Continuity perhaps ?)

 

"Alchemy Training System" - for a Wizard Production no doubt ? :smile:

 

Rgds / Charles.C


Kind Regards,

 

Charles.C


Thanked by 1 Member:

#13 Kellio

Kellio

    Grade - MIFSQN

  • IFSQN Member
  • 156 posts
  • 71 thanks
17
Good

  • Puerto Rico
    Puerto Rico

Posted 17 October 2014 - 07:52 PM

Charles,

Alchemy is an interactive training system: http://www.alchemysystems.com/

Purchasing is located in Another Manual and yet it is Referenced in the Business Continuity Plan. :)

Thank you :shades:  :silly:  :secret:  :spoton: 
 



Thanked by 1 Member:

#14 bacon

bacon

    Grade - MIFSQN

  • IFSQN Member
  • 173 posts
  • 77 thanks
16
Good

  • United States
    United States
  • Gender:Male
  • Interests:NOAA HACCP & Better Process Control School Certified, GFSI Schemes (BRC/SQF) Certified, Woolworths Quality Assurance (WQA), USDC, FDA, U.S. Army and client audit preparation; Seafood Processing, Supplier Approval

Posted 18 October 2014 - 12:04 AM

Hello!  I've recently taken over as the SQF manager, and I'm basically starting from scratch.  I'm sure that I'll have more questions/inquiries in the future, but right now I'm elbow deep in Management Responsibility.  I have the Org chart put together, but I'm having a difficult time wording 2.1.2.2 and 2.1.2.3.  How can I demonstrate that the team will 'ensure fundamental food safety practices are adopted and maintained' and 'ensure adequate resources are available to achieve food safety objectives...'?  Do I need to make a circular reference to my management policy and objectives? Can the policy cover this as well?  Am i getting too caught up in the semantics?

 

Thank you!!!

Nicole

 

I encourage you to search IFSQN for the clause #, chances are the more abstract or technical ones have been addressed somewhere.

 

On that note, as Mr. Incognito states, documented action is the way one address these: meeting sign in's (as proof of communication and commitment), invoices for capital expenditures for plant improvements, training and the like, evidence of expertise (certs and the like)... To illustrate: just writing up and posting a Quality Commitment statement does not constitute proof of commitment until it is signed and dated by senior management (this demonstrates communication and commitment).

 

For a 1st go around with a GFSI benchmark, the ISO 9001 structure/format (as Kellio states) is good way to organize and stramline your system structure. Also empathetic agree with Kellio's "be prepare to face resistance from Senior Management unless they are on board and open to change."

 

Cheers,

-Baron


____________________________________________________
><((((º> Salmon of Doubt & NOAA HACCP lover of Bacon





0 user(s) are reading this topic

0 members, 0 guests, 0 anonymous users