Jump to content

  • Quick Navigation
Photo
- - - - -

Can I issue and approve documents and policies?


  • You cannot start a new topic
  • Please log in to reply
6 replies to this topic

#1 aps

aps

    Grade - MIFSQN

  • IFSQN Member
  • 166 posts
  • 4 thanks
0
Neutral

  • United Kingdom
    United Kingdom
  • Gender:Male
  • Location:United Kingdom

Posted 25 September 2015 - 06:37 AM

Hi

 

Throwing it out there......

 

I am a technical manager who reports direct to the Managing director. I am currently introducing new procedures, policies etc and I need to know others opinions on my question.

 

Can I be the issuer of the document and also  approve of the issue or does this need to be someone else?

 

Regards



#2 Charles.C

Charles.C

    Grade - FIFSQN

  • IFSQN Moderator
  • 17,501 posts
  • 4871 thanks
954
Excellent

  • Earth
    Earth
  • Gender:Male
  • Interests:SF
    TV
    Movies

Posted 25 September 2015 - 07:47 AM

Hi

 

Throwing it out there......

 

I am a technical manager who reports direct to the Managing director. I am currently introducing new procedures, policies etc and I need to know others opinions on my question.

 

Can I be the issuer of the document and also  approve of the issue or does this need to be someone else?

 

Regards

 

I define you as Top Management.

 

Yes - Will require one more Policy.


Kind Regards,

 

Charles.C


#3 Simon

Simon

    IFSQN...it's My Life

  • IFSQN Admin
  • 12,350 posts
  • 1300 thanks
610
Excellent

  • United Kingdom
    United Kingdom
  • Gender:Male
  • Location:Manchester
  • Interests:Married to Michelle, Father of three boys (Oliver, Jacob and Louis). I enjoy cycling, walking and travelling, watching sport, especially football and Manchester United. Oh and I love food and beer and wine.

Posted 25 September 2015 - 08:15 AM

Charles are you saying aps needs a policy stating that he is responsible for issuing and approving documents?


hand-pointing-down.gif
 
Get FREE bitesize education with IFSQN webinar recordings.
 
Download this handy excel for desktop access to over 140 Food Safety Friday's webinar recordings.
https://www.ifsqn.com/fsf/Free%20Food%20Safety%20Videos.xlsx

 
Check out IFSQN’s extensive library of FREE food safety videos
https://www.ifsqn.com/food_safety_videos.html

 

recommend-us-on-facebook.png


#4 mgourley

mgourley

    Grade - FIFSQN

  • IFSQN Fellow
  • 1,232 posts
  • 908 thanks
186
Excellent

  • United States
    United States
  • Gender:Male
  • Location:Plant City, FL
  • Interests:Cooking, golf, firearms, food safety and sanitation.

Posted 25 September 2015 - 09:03 AM

Simon,

 

In BRC, at least, that's one of the requirements in the documentation control section. 

 

"The company shall have a procedure......." 

"This shall include.......the method for the identification and authorisation of controlled documents..."

 

Marshall



Thanked by 1 Member:

#5 Charles.C

Charles.C

    Grade - FIFSQN

  • IFSQN Moderator
  • 17,501 posts
  • 4871 thanks
954
Excellent

  • Earth
    Earth
  • Gender:Male
  • Interests:SF
    TV
    Movies

Posted 25 September 2015 - 09:06 AM

Charles are you saying aps needs a policy stating that he is responsible for issuing and approving documents?

 

As i understand it would depend on the document


Kind Regards,

 

Charles.C


#6 Charles.C

Charles.C

    Grade - FIFSQN

  • IFSQN Moderator
  • 17,501 posts
  • 4871 thanks
954
Excellent

  • Earth
    Earth
  • Gender:Male
  • Interests:SF
    TV
    Movies

Posted 25 September 2015 - 10:41 AM

Hi aps,

 

Here is a variety of opinions regarding (mostly) approval options for documents.

 

http://www.ifsqn.com...als/#entry91063

 

http://www.ifsqn.com...ion/#entry63946

 

http://www.ifsqn.com...ual/#entry57383

 

http://www.ifsqn.com...val/#entry49668

 

Personally, I have never added an “approval” box to any of  my QA documents except FS / HACCP manuals where unavoidable. Never audit queried.

Rightly or wrongly, I tend to issue Procedures rather than Policies.

But other documents, eg Purchase Orders, can be a very different matter.


Kind Regards,

 

Charles.C


#7 Vladimir Surcinski

Vladimir Surcinski

    Grade - AIFSQN

  • IFSQN Associate
  • 36 posts
  • 19 thanks
6
Neutral

  • Serbia
    Serbia
  • Gender:Male
  • Location:Belgrade

Posted 25 September 2015 - 01:55 PM

Hi all,

 

This depends on the certified standard and also on characteristics oh company (type, organisational structure, number of employees...).

 

But lets not focus on  standard demands, just on common sense.

 

For example you are issuing a procedure that is defining process of employee complaints. Are you the person to approve that document or is this something interesting for Managing director. 

 

If you are having problems like to get the approval of managing director, you don't need his/her signature. You can send by e-mail documents and ask for replay in YES/NO form and that would be enough.

 

Hope i helped.

 

VS :bye:






0 user(s) are reading this topic

0 members, 0 guests, 0 anonymous users