8 replies to this topic

[kasie_marie]

We recently had a 3rd party come in to do a supplier assurance audit. We were dinged for not having a  procedure for the approval for use of raw materials, ingredients and packaging materials. We currently only apply our approved supplier policy. Does anyone have a form or procedure I can see for inspiration. We order only for two days because we do not have warehouse space. So we are getting in orders in two maybe three times a week. I am needing something simple because as the loads arrive they are being taken in to production for use. I am attaching the manual we are working off of. It would be Section F/F.2.3.

[Charles.C]

We recently had a 3rd party come in to do a supplier assurance audit. We were dinged for not having a  procedure for the approval for use of raw materials, ingredients and packaging materials. We currently only apply our approved supplier policy. Does anyone have a form or procedure I can see for inspiration. We order only for two days because we do not have warehouse space. So we are getting in orders in two maybe three times a week. I am needing something simple because as the loads arrive they are being taken in to production for use. I am attaching the manual we are working off of. It would be Section F/F.2.3.

Attachment omitted.

 

So what is your approved supplier policy ?

[kasie_marie]

Our supplier approval program asks for documentation that ensures that suppliers of raw materials, services and outsourced processing and packaging meet acceptable standards of food safety, legality, quality & authenticity. We only accept loads from our listed provider and receive COA's on product when its delivered. 

[Scampi]

What does your receiving record ask for?

 

Who is verifying that what your supposed to receive is what you receive?

 

Does QA do spot checks?  Are you recording lot codes and BB codes at receipt?  Is anyone verifying CoAs against the incoming lot(s)?

 

The approved supplier program is mainly aimed at purchases-----you seem to be missing the plant level incoming verifications

[Gelato Quality Lead]

What does your receiving record ask for?

 

Who is verifying that what your supposed to receive is what you receive?

 

Does QA do spot checks?  Are you recording lot codes and BB codes at receipt?  Is anyone verifying CoAs against the incoming lot(s)?

 

The approved supplier program is mainly aimed at purchases-----you seem to be missing the plant level incoming verifications

 I agree with this.

 

Our plan for approving raw materials, ingredients, and packaging materials for use upon arrival includes only receiving from approved suppliers and recording the item being received, supplier name, lot number, best by date, quantity received, condition received in, condition and cleanliness of delivery trailer, whether the delivery trailer was locked or sealed, the temperature of the material being received, the temperature of the trailer, and the name of the person who received it. Based on risk analysis, we only receive COA for certain products including refrigerated/frozen and flavors/spices. For other suppliers, we require an updated example COA to be sent to us annually as part of the supplier reevaluation program. 

 

For any packaging materials with printed labels, a documented label check would be important.

[Scampi]

If you add a QA verification to incoming product as you describe, you should be all set!

 

We have some record that require 2 people initialing because the steps are that important, QA as the second person

[lavalienteQA]

If you add a QA verification to incoming product as you describe, you should be all set!

 

We have some record that require 2 people initialing because the steps are that important, QA as the second person

 Scampi - 

If I have my warehouse receiving clerk trained on COAs and verification - would that suffice or am I required to have QA as the second person?

 

 

Thank you! 

[G M]

 Scampi - 

If I have my warehouse receiving clerk trained on COAs and verification - would that suffice or am I required to have QA as the second person?

 

 

Thank you! 

 

The department or title is kind of irrelevant, being trained and qualified to recognize acceptable vs. unacceptable traits or conditions is what matters.  If the verifier is a supervisor or manager with some kind of decision making authority is preferable though.

[Charles.C]

We recently had a 3rd party come in to do a supplier assurance audit. We were dinged for not having a  procedure for the approval for use of raw materials, ingredients and packaging materials. We currently only apply our approved supplier policy. Does anyone have a form or procedure I can see for inspiration. We order only for two days because we do not have warehouse space. So we are getting in orders in two maybe three times a week. I am needing something simple because as the loads arrive they are being taken in to production for use. I am attaching the manual we are working off of. It would be Section F/F.2.3.

 

It is unclear to me which specific Clauses of SQF were being dinged since the Code mixes a variety of "approval" related items within Section 2.3.2

Hopefully the Auditor was more explicit ??