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Managing Unannounced Audits under the GFSI Standards

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#1 Simon

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Posted 22 March 2016 - 07:51 PM

Managing Unannounced Audits under the GFSI Standards

Taking place:

Friday, 08 April 2016 - 03:00 PM - 04:00 PM UK Time
This is a 10.00 AM Eastern US Start

Presenter:

Jennifer McCreary, B.Sc., Technical Manager, Training Services, NSF International

Webinar Overview:

In today’s world where transparent food safety systems are being demanded by suppliers and customers alike, more and more food companies are being subject to unannounced food safety and quality audits. Is your business ready for an unannounced audit? What can you do to prepare for and manage an unannounced audit of your systems and processes? What are some key strategies to cope with unannounced audits and emerge as a winner after the audit? This webinar will provide some helpful tips to ensure all your systems are up-to-date at all times so you are ‘always audit ready’. 

Webinar Recording >>

 

Presentation Slides >>


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#2 GMO

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Posted 28 March 2016 - 09:49 PM

I'm sorry I'm likely to miss this but my top tip and it's really basic is to have at least 4 people who can lead an audit from your site's perspective.  We have approx 80 days of audit per annum across 2 sites, approx 15-20 are unannounced.  Three auditors turning up on one day has happened and their expectation is that it will go ahead.  


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#3 Simon

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Posted 08 April 2016 - 04:21 PM

I'm sorry I'm likely to miss this but my top tip and it's really basic is to have at least 4 people who can lead an audit from your site's perspective.  We have approx 80 days of audit per annum across 2 sites, approx 15-20 are unannounced.  Three auditors turning up on one day has happened and their expectation is that it will go ahead.  

 

Wow...15-20 unannounced.  Today's webinar was good (see below), you probably could have taken it yourself. :smile:

Having cross trained and competent individuals was discussed.


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#4 Simon

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Posted 08 April 2016 - 04:24 PM

Chat logs from today's webinar:

 

" Dipendra: Hi all,  good morning, Dipendra from Canada"

Sree Prakash: Hello alll )from NZ)

Rener De Jesus: Hi! I am Rener De Jesus from PH

Christina: Good morning from the US!

Robert: Hello from U.S.

Shaker Abutaha : Hello from Canada

Youssef: hello from morocco

MLChillida: Hello from Spain

Amy: hello from utah

Arquelio Ramirez: Miss Jennifer Good Morning Arquelio Ramirez

" ALLIOUANE: I can't follow the webinar , can I receive a final repport"

" Jessica: Hello from Iowa, US"

William: Hi...from Puerto Rico!!

" Hardik Jain: Hello From Mumbai, India"

Natalie: Good morning (12am) from

Evelyn Lugo: Hi... from Virginia!!!

dave: HI from Gloucestershire UK

Natalie: aus

" ALLIOUANE: hello , I am from canada"

Fernanda: Hello from Brazil

" Charmaine: Hi..from Cape Town, South Africa :)"

David: morning from Montreal

Arquelio Ramirez: Arquelio Ramirez Puerto Rico

" Dan: Hello from Lancaster, PA"

Rener De Jesus: hi

Natalie: Good morning from

" Helen: Good Morning from Green Bay, Wisconsin"

Ritu: Hi i am.Ritu from Delhi

Cristina: Hi from Barcelona

Mark: Good Morning from KC

" maria lynn yee francisco: hi everyone, maria lynn yee francisco here, philippines"

" duygu: Good afternoon everybody, Mersin- Turkey"

Pauline R.: Hello from Germany

Megan Smith: the webinar is not pulling up for me. i just see static.

Kamorudeen: kamorudeen from nigeria

" Rick: Hello from Michigan, USA"

Sabina: Sabina from texas

jose: Good Morning!

Natalie: Good morning from australia!

" Brian: Good morning from St. Louis, MO!"

Debbie: hiya from Florida

Sabina: Good Morning

Shady : good morning

Sripriya: Good Morning!

Michael: Good morning

Kevin: Good morning from rainy Los Angeles

SAM JUNG: Hi Calgary here.

Rebecca Conces: Good morning from Colorado USA!!

" Herbert: Hello from Indianapolis, Indiana"

LORENA OLIVARES: Good Morning from Maryland !

Kamorudeen: what is GFSI

" Shabina: Hello, I am Shabina from India"

" Kimberly: Good morning from Birmingham, AL"

Evelyne: Hi from Hong Kong

" Teresa: Helo Mr Simon and Guest, from Portugal"

Darpan: Good  Morning

Jelena: hello from Serbia

Mariana: Good morning

Jaime Servin: Good Morning from California.

Mohammed El Wakeel: hello every body

Edsangela: good morning from new bedford. Edsangela Pereira

Stan: Good morning from  Wisconsin

Sophie Ranger: Hi all

Michelle: Hello

Benjie: Good eve from RDPI Indonesia

Darpan: Global Food Safety Initiative

Rener De Jesus: Philippines!

" kim : Good Morning from Ottawa, Canada"

Farzad: Good morning from Nova Scotia

Robin: Good Morning

Sophie Ranger: QC Manager

LORENA OLIVARES: Im QC

Lenka: 1

Tosin Obalanlege: Tosin Obalanlege live

Edsangela: Quality Assurance

Yehia: Hi evertbody

Sarah: good morning. Peterborough Canada

Shady : QA AND QC

anika: From Toronto ON

Sabina: SQF Practitioner

Darpan: I am Q.A. Tech.

Jill: director of QA and Regulatory

Antonio Gilges: good morning

Tadas: I am Group Technical Training Officer

Justin : Seafood production/SQF Practitoner

Jerry: My responsibilities are both QA and Food Safety Management

Michael: Plant manager

Rener De Jesus: the slides are bit blurred

reynaldo: Reynaldo from the Philippines

Kamorudeen: good aferrnoon from nigeria

Arquelio Ramirez: Arquelio from SanAntonio Tx

Tadas: BRC

Darpan: BRC

Herbert: SQF

LORENA OLIVARES: SQF

David Levy: SHALOM everybody from ISRAEL!!!

" MUHAMMAD Nasir Ahmed: Good evening, Lahore, Pakistan"

dave: Audit Prep Consultant

" Jacinthe: Jacinthe, from Quebec"

" Panchaxari: Hello Everyone,From India"

Hardik Jain: Lead Auditor - FSSC 22000

Rener De Jesus: thank you Mr. Timperley

" Jessi Swenson: Good Morning!  Stockton, Illinois"

ALLIOUANE: I am manager QA

Simon Timperley: As mentioned the webinar is being recorded and will be made available after the live event

Jacinthe: What is required forIFS unanounced audit?

ALLIOUANE: thank you

Filiz: Hi from Izmir

" Allison: Not GFSI unannounced, but other customers and second party"

Stephen: Having our first unannounced audit this year

Tadas: brc un announced

Sabina: we are holding our breath and expecting it this year. its year number 3 and we are now within our 60 day window

shameena: Would like to understand more about BRC not fully announce audit.

Kamorudeen: I hav had unanounced audit before

" alyssa: good morning from sunny NM.  Like Allison, not GFSI unannounced but customer and health dept."

Tosin Obalanlege: Yes

Carlito: Hi Lito Impas from The Philippines

Marlon: hi.

anika: wow i was expecting more my worst nightmare

Sabina: we are prepared on a management level but we use a lot of temps and recently had a turnover of temp agency

anika: i chose not very well prepared

Sabina: GMP has been an issue with that change

" Ngonzi: Hi, Ngonzi attending from Goma"

" alyssa: sQF requires a backup but yes, are they fully prepared?"

sundus: hi

Jerry: hyperlinks in an excel spreadsheet works nicely

alyssa: I have hyperlinks to documents in hopes that anyone could do the audit

Daniel Adigun: my audio is bad

Simon Timperley: Great Rick. :-)

Filiz: it's ok now the presentation running

sundus: sorry   but  icant see  the  webinar

Simon Timperley: Sundus is youtube blocked where you are?

sundus: no     iam   in  OMAN

Satishkumar G: satish

Simon Timperley: try closing the webinar and rejoining

Rener De Jesus: Is it appropriate the hardcopy documents of Laboratory reports are located in QA/QC Office? not in  QA/QC Lab?

" Rener De Jesus: When you say electronic records, are those docs are made in MS Words /Excel or those are scanned copies?"

Emma Fonseca: hi from Mexico

" Marlon: from NOrth Sulawesi, Indonesia"

Rose Leah: hi from Marshall island

Allison: SELF INSPECTION

Stephen: Xanax

Lupita: asign responsibilities

sharon: internal audits

Steven: general floor housekeeping

" Diana: Internal Audits, "

Paulo Faria: trainning of personnel

Jill: group effort

Lydia: Internal Audits

Bria B: cross training of department heads

" Allison: @ Stephen, lol"

Darpan: Organizational chary

Michelle: trained back up roles!

Ippolita Giorio: Organigram

Sabina: Training

Darpan: chart

" Brian: List of Chain of Command, with back-ups listed for each person and position"

dave: crip sheets

anika: xanax? lol that was funny

Christina: Organization

David Cooper: A portal linking all relevant documents

ola: can i get the hard copy

Megan : checklist

" Andrea: inspections, training, internal audits"

Brian: training

Nives: documentation availabilit

MLChillida: sefinspection

Stan: Trained backup and shared files

Sophie Ranger: mock recall

Farzad: Validation

Gerard: Warm welcome of the auditor

Danielle: plant inspections and key update records

Darshan: sanitation

Brian: internal audit

Tadas: key personnel contact out of hours contact numbers

Nives: group team

Emma Fonseca: training

MLChillida: Don't be in crisis

Atil: Within 30 minutes audit should start

Dusica: trainings

vasilis: internal audit

" Nacer Eddine Hachemi: Hi, Nacer from Ottawa"

Wynn: internal unannounced audits

Sabina: informed front desk

SAM JUNG: Record keeping

ALLIOUANE: to be ready every time

Kathy : always one person on-site with prior audit experience.

Afton: Mock audit sessions

Allan: Key-employees how can do tracability

sundus: thank you   it is work now

LORENA OLIVARES: MOCK

" Rose Leah: maintain the cleanliness of the processing and outside facility, keep the documents updated"

Brian: having someone that can fill in for us should we not be there

Mariana: Contact list

Pattoos: mock recall records

Carlito: Make Food Safety a habit for all employee

dave: I use self help crip sheet

David Cooper: A hyperlinked portal with all the document locations

anika: i would assume unannounced itnernal audits

Chino: Deifned Responsibilities

" Mohammed El Wakeel: Deputies, readiness"

Arquelio Ramirez: Consulting pior to the Audit

Jaime Servin: internal audit

Esther: Do things right all the time as if the next day an audit was coming

ola: whats foes it takes to be a permanent member

Jessi Swenson: Mock Recall Data/Information

SAM JUNG: PM Plan

Sara: Pest control

Gene: Food Safety Team

Panchaxari: Updated documents

Paulo Faria: traceability should be implied within GQ system and documentation control

LORENA OLIVARES: DUE DATES (ANALYSIS ... ETC... ) NOT NEAR WINDOW AUDIT .

Martha: Will the auditor identify themselves and state the purpose?  What if they don't and are turned away?

Tadas: not if food manufacturing site employes 1000 people

vasilis: corrective and preventive actions

Nanette: do it right all of the time not short cut when you can

" Allan: In a group function, we can trace..... but we are on the plant all time"

David: awareness program

" Allan: tree key persons, are traveling on 10 different plants i 4 diff contry"

Rener De Jesus: expect the unexpected

yorgen: hello

" Tosin Obalanlege: @ Martha, Auditor will identify themselves, and audit will take place since it is part of management plan"

" Martha: @Tosin, thank you.  As long as they ID themselves, they will not be turned away here."

Allan: The auditor have to got a offical ID-card or else they will be refuse becaurce our Terror-plan!!

JT: anyone able to see all slides?

" Shaker Abutaha : If it possible to have these slides as copy for every body. Thanks, "

Simon Timperley: Slieds and vidoe will be circulated after the live webinar.

" Kathy : yes, all slides visible, but degree of clarity fluctuates. sometimes clear-sometimes blurry."

Simon Timperley: sorry for typos. :-)

Shaker Abutaha : Thanks Simon

MLChillida: Yes I see slides very good

Panganai: l can see slides but audio is poor

Fernanda: me too

" Kathy : our internal auditing has helped ""fix"" gaps by bringing areas of weakness to light "

Shaker Abutaha : What does she mean by Key personnel?

Daniel Adigun: THE AUDIO is bad on my side as well

anika: ^i would say both

Amy: slides and audio perfect

saida: we are good

Arquelio Ramirez: Is this Plan Comaparable to FSMA? FDA investigations

ola: my video is nit clear

Evelyn Lugo: Simon!

LORENA OLIVARES: THANKS !

" Herbert: For a SFQ unannounced audit, what has typically been the days of the week that auditors shows up"

dave: I am a consultant who specialises in preparing clients for unannounced audits.

Allan: @Shaker - Key Personnel is very importent employees how's knows a lot about this

Sripriya: Thanks

Brian: Thank you very much

" Teresa: Thank you Mrs jennifer, it was really good your presentation"

Evangelina: I can hear her

Carlito: Thank you

Panchaxari: Thank you Jennifer

Evelyn Lugo: Great Information!

Mariana: I can hear you

Brian: Simon you are breaking up

Michelle: My SQF auditor came on Tuesday

" Brian: I hear Jennifer perfectly, but Simon is cutting out"

Brian: I can hear Jen but Simon is breaking up

alyssa: Thank you Jennifer.  :)

Michelle: I can hear Jen

Dan: Thank you!

Kevin: Thanks Jennifer

ramesh: Hi! ramesh from Kathmandu

Mark: thanks for some good ideas...

Darpan: Thank you Jennifer!!

Carlito: Thank you so much Simon and Jennifer

Kathy : WE are becoming superstars in prep for the unannounced audits.

Esther: Very good presentation Jennifer! Thanks

" ola: mr,kamar are you on"

Shady : THANK YOU VERY MUCH

saida: thanks jennifer

" Ngonzi: Jeniffer and Simon, thanks so much "

dave: Thanks Jen

Sabina: Thank you Jennifer. I have somethings to go to my team and see what we can do about finding and filling our holes in the up coming days

Tadas: thank you Jennifer some really usefull tips

Edwarda: It's great presentation! Thanks!

MLChillida: Thanks  Jennifer

Michelle: Awesome session!  Thank you!

Rener De Jesus: Thanks Jennifer and Simon!

" Robert: Thank-you Jennifer, very informative!"

" Brian: Very useful, helpful tips today - thanks for a great presentation today"

Arquelio Ramirez: Thank you Miss Jennifer I llok foward to another class with you as a host

Herbert: Thanks Jennifer and Simon great information

LORENA OLIVARES: BE ORGANIZE ON YOUR PAPER WORK TO HAVE MORE TIME TO BE ON PLANT .

duygu: Thanks Jennifer and Simon ! Awesome !

Brian: i lost everything

Evelyn Lugo: Are we able to print-out the Power Point Presentation?

Mariana: Thank you.

Sabina: Thanks Simon I was praying that this webinar would come before my audit since it is my first in a GFSI scheme. I'm more familiar with audits with environmental laboratories and we always knew the were coming

Darpan: reload

" dave: Advice from me...Plan, Prep, be friendly and don't panic. If you get a non conformance it can be fixed!!!"

" Megan : I want to implement team/cross auditing, what is a good way to do that if you have limited QA staff?"

Sree Prakash: Thsnk you Jennifer & Simon. Good info.

" Kathy : We are a 3 person audit team, but invite our production managers to sit on on audits to understand the full scope of what an auditor looks at and for.  It's been an eye opener for them. That has helped change culture. "

shameena: Can you explain again briefly the BRC GMP porrtion unannounced audit- thank you

" Rener De Jesus: what is ""culture ready""?"

Wynn: Will there be only one announced audit per year or could there be more than on unannounced audit per year?

Kathy : Pull people for different departments for internal auditing purposes

" Eva : Thank you, Jennifer, very clear and informative."

suryakant kunte: hi this is suryakant kunte from india

Darpan: orange and green

" Diana: Megan, we have every single office employee trained as internal auditor. So we have about 25 internal auditors. Thats a lot of help!"

Darpan: green - documentation

Narongchai: 2 oolors applied for Unannounced Audit Option2

" Mohammed El Wakeel: I think main problem is that 2nd line continously not competent enough, so we  as auditor ask for more involvement of staff in system implementation."

Daniel Adigun: Very imfomative

Kathy : orange is the visual observance; green is documentation

Darpan: yes orange and green - just got trained on BRC issue 7

Benjie: Thank you ms. Jeniffer..so informative material for announced audits plan

Martha: Do you foresee the GMP portions of schemes changing now that the FDA GMP has changed very significantly?

Yehia: Thanks

Martha: Even GFSI is not fully FSMA compliant

Rener De Jesus: what is the color coded for?

Rener De Jesus: is it color of the folders?

Narongchai: Jesus / 2 colors applied for Un audit option 2 in BRC

" Benjie: Thank you IFSQN, Sir Timperley"

Kathy : the color coding tells you whether the auditor will be looking more at documentation  to meete BRC clause or looking at the visual of operations

ola: you're a good educationi Jennifer..mkrep it up.

David Cooper: Its not the pages its the individual clauses

suryakant kunte: very useful info jennifer

Darpan: we have systems in place and implemented  them but sometimes its hard to convince prod. employee on floor? what are ways to make them follow the systems in place?

" Diana: Simon, when the presentation will be available online? Unfortunatelly i missed out the live presentation, but i want to get some tips and pesent on next week management team "

Narongchai: Orange Color - GMP will be audited at the first part/ Green color - documentation will be audited at the second part

" sundus: Rewarding webinar ,Thank you jennifer and simon"

" Mohammed El Wakeel: Many Thanks, Jen. & Simon"

Shaker Abutaha : guys go to youtube

Jennifer: Thank you Jennifer and Simon. Great presentation.  So much helpful information today.

Robert: Thank-you Jennifer and Simon!

" dave: thanks guys, excellent"

" Teresa: Thank you Mrs Jennifer and Simon, have a nice weekend"

BEtty: Thank you very much Jennifer and Simon for sharing your knowledge and expertise.

Aliyu: thanks simom and jen

Paulo Faria: please send copy of presentation

Brian: Thank you Simon. Have a great day/night!

Justin : Thank you


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Best Regards,

Simon Timperley
IFSQN Administrator
 
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Need food safety advice?
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We could make a huge list of rules, terms and conditions, but you probably wouldn’t read them.

All that we ask is that you observe the following:


1. No spam, profanity, pornography, trolling or personal attacks

2. Topics and posts should be “on topic” and related to site content
3. No (unpaid) advertising
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5. Enjoy your stay!


#5 Anika

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Posted 08 April 2016 - 05:29 PM

I'm sorry I'm likely to miss this but my top tip and it's really basic is to have at least 4 people who can lead an audit from your site's perspective.  We have approx 80 days of audit per annum across 2 sites, approx 15-20 are unannounced.  Three auditors turning up on one day has happened and their expectation is that it will go ahead.  

:death:  What do you process again?


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