Jump to content

  • Quick Navigation
Photo

Internal Audit - HELP


  • You cannot start a new topic
  • Please log in to reply
10 replies to this topic

HACCPCOR

    Grade - Active

  • IFSQN Associate
  • 19 posts
  • 0 thanks
0
Neutral

  • Canada
    Canada

Posted 12 December 2013 - 04:37 PM

I was hoping someone could give me some further advice on the internal audit fundamental.

I am confused with who can actually do the internal audits. Can the Haccp Coordinator or does it have to be someone more independant. If someone else from the production factory did this what qaulifications would they require in order to be acceptable?

 

Thank you!

 



Mr. Incognito

    "Mostly Harmless"

  • IFSQN Fellow
  • 1,571 posts
  • 270 thanks
127
Excellent

  • Earth
    Earth
  • Gender:Male

Posted 12 December 2013 - 04:51 PM

That might be directed by your standard but typically, from what I've seen, internal auditors should be trained in internal auditing and should not be someone from the department being audited (you can't audit your own work).

 

So if your auditing environmental sampling it should be someone outside of the quality department doing the audit.


  • LBS likes this
____________________________________________________________________________________________________

Mr. Incognito


:tardis:

Mr. Incognito is a cool frood who can travel the width and breadth of the galaxy and still know where his towel is.

Thanked by 1 Member:

PattyDowling28

    Grade - Active

  • IFSQN Active
  • 1 posts
  • 1 thanks
0
Neutral

  • United States
    United States

Posted 12 December 2013 - 06:25 PM

It should be an outside auditor. If your auditing your own department, the audit may not be completed correctly or sometimes honestly. Someone from QA should conduct audit since they are a neutral party.



Thanked by 1 Member:

Chris @ Safefood 360°

    Associate - AIFSQN

  • Corporate Sponsor
  • 101 posts
  • 51 thanks
4
Neutral

  • United States
    United States
  • Gender:Male
  • Location:New York, NY

Posted 12 December 2013 - 08:31 PM

Hi HACCPCOR,

 

To piggyback on the above comments, the internal auditors should be well trained and competent in the certification/regulatory requirements. Further to that, in order to perform a non-biased assessment the auditor should not audit their own department or area. A best practice would be to have a lead auditor and an interdepartmental audit team trained in the fundamentals of auditing,

 

As MerleW rightly pointed out, this is typically directed by the food safety standard. For instance, BRC clause 3.4.2 states: "Internal audits shall be carried out by appropriately trained competent auditors, who are independent from the audited department"

 

Codex Alimentarius defines an audit as "a systematic and functionally independent examination to determine whether activities and related results comply with planned objective"

 

You might want to check out this previous thread: http://www.ifsqn.com...ditor-training/

 

 

Hope this helps!

 

Regards,
Chris


Edited by Chris Domenico, 12 December 2013 - 08:31 PM.


Thanked by 2 Members:

mgourley

    Grade - FIFSQN

  • IFSQN Fellow
  • 1,278 posts
  • 949 thanks
214
Excellent

  • United States
    United States
  • Gender:Male
  • Location:Plant City, FL
  • Interests:Cooking, golf, firearms, food safety and sanitation.

Posted 12 December 2013 - 08:36 PM

In addition, the Internal Auditor should be "knowledgeable" about the area being audited. A person that knows nothing about sanitation, for example, would not be qualified to audit the housekeeping/hygiene/sanitation sections.

 

Marshall



Thanked by 2 Members:

HACCPCOR

    Grade - Active

  • IFSQN Associate
  • 19 posts
  • 0 thanks
0
Neutral

  • Canada
    Canada

Posted 13 December 2013 - 05:53 PM

Thank you everyone who answered it has been a great help :-)



SQFconsultant

    SQFconsultant

  • IFSQN Fellow
  • 3,778 posts
  • 949 thanks
842
Excellent

  • United States
    United States
  • Gender:Male
  • Interests:American Patriot
    WWG1WGA
    Never give up, never give in - always win!
    Martha's Vineyard Island, Massachusetts

Posted 14 December 2013 - 05:38 AM

I just spent an enjoyable three days in New Jersey (USA) conducting Internal Audit training for a facility that intends to garner an SQF Code Level III certification. The senior management had designated about 8 people (Managers and Supervisors) for internal auditing so that none would be in a position where they would be reviewing their own areas.


Kind regards,
Glenn Oster
 
GOC BUSINESS GROUP | SQF System Development, Implementation & Certification Consultants
Internal Auditor Training - eConsultant Retainer Subscriptions - Pre & Post SQF-GAP Audits - Consultant Training
Visit us @ http://www.GlennOster.com  or call us @ 772.646.4115 US-EST 8am-4pm Anyday except Thursday
 
 

Thanked by 1 Member:

Charles.C

    Grade - FIFSQN

  • IFSQN Moderator
  • 18,869 posts
  • 5253 thanks
1,229
Excellent

  • Earth
    Earth
  • Gender:Male
  • Interests:SF
    TV
    Movies

Posted 15 December 2013 - 05:54 AM

I was hoping someone could give me some further advice on the internal audit fundamental.

I am confused with who can actually do the internal audits. Can the Haccp Coordinator or does it have to be someone more independant. If someone else from the production factory did this what qaulifications would they require in order to be acceptable?

 

Thank you!

Dear haccpcor,

 

Yr intended standard (if any) is unmentioned and similarly the “affiliation” of the Haccp Coordinator. This makes it  slightly difficult to give  precise comments.

 

Nonetheless yr queries are typical of many  previous threads here for which a variety of  opinions seem to ultimately exist. Perhaps an overlap with the “business end” of Food Safety Standards also contributes to the range of responses.  

 

This short 2010 thread contains an “operational”, BRC-oriented response to yr OP from one, long-time, contributing auditor to this forum -

 

http://www.ifsqn.com...its/#entry34308

 

With some similar assumptions to above, the implication is that  the basic answer to yr 1st question is probably YES.  MQAEX for an earlier BRC version was similar to above thread.

 

As a partial counter-example but with, perhaps, not dissimilar conclusions, can compare this 2007 BRC thread -

http://www.ifsqn.com...ard/#entry17647

 

Whether current BRC standard / other standards have  operationally (and minimally) the same requirements appears, as frequently the case, to depend on individual  "interpretations" of specific Standard's text. Such is the life of an auditee.  :smile:

 

Rgds / Charles.C

 

PS – these posts / threads may also be of interest -

 

http://www.ifsqn.com...n-6/#entry58842

 

http://www.ifsqn.com...ial/#entry40031


Kind Regards,

 

Charles.C


Thanked by 1 Member:

DP2006

    Grade - MIFSQN

  • IFSQN Member
  • 65 posts
  • 21 thanks
4
Neutral

  • United Kingdom
    United Kingdom
  • Gender:Male

Posted 18 December 2013 - 07:15 AM

HACCPCOR,

 

Just one other point I would add, which nobody seems to have mentioned ..... it may be allowable eg BRC, ISO22000, to have your internal audits carried out by a suitably qualified / experienced external ie 3rd Party auditor.

 

As long as their qualifications / expertise is documented this is a useful option  for some companies eg those without enough resources or where they don't have the experience / training.Their is, of course, the added expense associated with this.

 

As an independent consultant, I have successfully fulfilled this role at BRC and ISO22000 certificated businesses.

 

Good Luck!

DP2006



Thanked by 1 Member:

Jairajmarcose

    Grade - Active

  • IFSQN Associate
  • 16 posts
  • 3 thanks
1
Neutral

  • Earth
    Earth
  • Gender:Male

Posted 22 March 2014 - 08:49 AM

CREATE A AUDIT CHECKLIST WHICH EVEN A LAYMAN CAN AUDIT WITH WHICH COVERS ALL AREAS. SELECT A INTERNAL AUDIT TEAM AND TRAIN THEM ON BASICS. AFTER A FEW AUDIT THEY WILL ALSO BECOME OF REQUIREMENTS.

AS U KNOW AN AUDITOR CANNOT AUDIT HIS OWN WORK, HENCE STAFF FROM UNRELATED DEPARTMENTS MAY BE NEEDED TO ASSIGNED TO AUDIT A PARTICULAR DEPARTMENT OR SET OF REQUIREMENTS.



osp

    Grade - Active

  • IFSQN Associate
  • 12 posts
  • 2 thanks
0
Neutral

  • United States
    United States

Posted 17 April 2014 - 03:08 PM

The specific requirements for internal auditing are dependent on the standard(s) you are following.

 

In general:

 

Auditors must be trained and possess the relevant technical and product knowledge to ensure the effectiveness of the audit.

 

As for training, our auditors are trained either through formal 3rd party internal audit training or more typically internally through a company developed internal audit training program. Training records are maintained to document competency of training.

 

Auditors must not be biased or influenced and therefore are required to be independent from the process or department being audited. We split one person out of QA to do the bulk of our internal audits so that she does not report through the quality function. However, ultimately, and especially in smaller companies, at some level the auditor will report through to the same person as the areas being audited. It is a matter of how far removed that relationship is.

 

Example:

 

A production employee auditing the quality function may report to a production supervisor who reports to a production manager who reports to the plant manager.

 

A quality employee auditing the production function may report to a quality supervisor who reports to a quality manager who reports to the plant manager.

 

In both cases the auditors ultimately report through to the plant manager. Even in a larger company corporation this would hold true.

 

So your system needs to describe how you accomplish unbiased and independent internal audits based on your specific organizational structure. It could tie back into your management committment in that you have a statement of support from the upper level of management for impartial and unbiased internal auditing between departments.


Edited by osp, 17 April 2014 - 07:36 PM.





0 user(s) are reading this topic

0 members, 0 guests, 0 anonymous users